Getting back together safely

A simplified guide for Section Leaders on restarting face-to-face Scouting

Current Readiness Level: Amber

  • Restricted size group sessions can take place with social distancing
  • Indoor activities are now allowed, but outdoor activities are preferred and should be encouraged
  • Maximum group size 15 young people and up to 5 leaders (carers can be in addition and will not be counted in these numbers). Leaders can also include Young Leaders.
  • Young people must stay in their limited group size but adults will now be able to move between these groups, i.e. across the 25m spacing if outdoors or to a section meeting at a different time on the same day.
  • Leaders don’t need to wear a face covering when delivering activities – however, it’s recommended to wear one in all other circumstances while indoors.
  • Scouts and Explorers must now wear face coverings indoors. Exceptions as per national guidelines are permitted.

This guide aims to signpost you through the HQ guidance, not replace it. You should first read the Guidance for Leaders including the checklist and FAQs, then use this guide to help signpost you through it. Always refer back to the HQ guidance if there is a discrepancy or you are unsure.

The restart process

  1. With your Section Leadership Team, consider how and where you will operate.
    • Plan a good quality programme with activities that can be socially distanced
    • Plan for any shared resources or surfaces are cleaned between users
    • Ensure you have a way of recording attendance, including adults, securely and keep for six weeks (OSM)
    • Is there appropriate access/drop off/pick up to maintain distancing? Is a one way system necessary?
    • Do you have facilities for hand-washing, drying, hand sanitising and toilets?
    • Make sure Leaders have up-to-date DBS (or renewing within 90 days), safety, safeguarding and first aid training (first aid: if expired before lockdown must be done immediately, if expired during lockdown must be done within 6 months) – speak to Christine if unsure
  2. Share your plans and consult with parents, carers and young people
    • Encourage them to share their concerns and suggestions
    • Consider how to involve anyone vulnerable or shielding
  3. Create a thorough risk assessment
    • The UKHQ template is a good start, but add all risks relevant to your location, activities and circumstances
    • See here some examples that have already been approved in the District
  4. Send your risk assessment to your GSL and Group Exec to be checked
    • Discuss any suggestions and incorporate them if appropriate
  5. Email your risk assessment to [email protected]k for an informal review to save time in the next step.
    • This should be done at least 7 days before you want to begin face to face activity to give time for the approval process
  6. Submit your risk assessment for approval using the HQ form
    • Enter ‘Email of approver’ as [email protected]
    • You cannot begin face to face meetings until you have received approval by email.
  7. Once you have approval to restart, communicate your plans and guidelines to everyone involved: other volunteers (including Young Leaders), parents/carers and young people
  8. Parents/carers must give explicit, documented consent for their young people to return
  9. Enjoy being face to face!
  10. Keep reviewing your risks as things change, and review more formally on a monthly basis
    • New planning and risk assessment must be done to move to Yellow when permitted

Where can I get support?

  • Refer to the HQ guidance and FAQs
  • Speak to your GSL and Group Exec
  • Ask fellow Section Leaders or in the District Facebook group – we’re all in the same boat
  • Email [email protected] to ask the District Exec